2026 Not-For-Profit Food Vendor Exhibitor Application

The Ballarat Begonia Festival is a much-loved community event held every Labour Day long weekend in March. Set in the beautiful Ballarat Botanical Gardens, it draws tens of thousands of visitors over three vibrant days.  

Food is a key part of the festival experience. In 2025, over 60% of attendees visited food vendors, making it one of the most popular features. Families, couples, and groups spend hours exploring the gardens, enjoying entertainment, and relaxing with great food.  

The Begonia Festival is committed to supporting our local community. We are offering one dedicated food vendor space exclusively for a local community group or not-for-profit organisation.  

This initiative provides the selected group with:  

• A food vendor site for the duration of the festival – equivalent value $880  
• The opportunity to serve affordable, low-cost food to visitors  
• Exposure to thousands of festival attendees and the wider Ballarat community  

This is a fantastic chance to raise funds, connect with the public, and showcase your group’s contribution to our city.

EXHIBITOR TRADING HOURS

The Ballarat Begonia Festival 2026 will be open to the public from: 

• Saturday 7 March – 10:00am to 5:00pm 
• Sunday 8 March – 10:00am to 5:00pm
• Monday 9 March – 10:00am to 5:00pm 

All food vendors must be fully operational and open for trade during these hours. Early pack-down or late setup is not permitted during public trading times. 

ELIGIBILITY

• Must be a registered not-for-profit or community group 
• Must offer food at low, accessible prices 
• Must provide their own marquee/food van / trailer and relevant equipment 
• Must meet all relevant health and safety requirements, including but not limited to: 
• Food trader certificate 
• Public Liability insurance 
• Safe food handling officer/training 
• Apply and hold a valid Fire Permit (if relevant) 
• Ensure completion of the City of Ballarat contractor induction for all staff/volunteers. 

Area: South Gardens 4m x 4m 
Price: $0 (Complimentary)  
Inclusions: Power, recyclable waste removal, access to potable water if required. 

We invite you to join us in 2026 to showcase your flavours, grow your brand, and be part of one of Regional Victoria’s most iconic events. 

Please read the 2026 Exhibitor Prospectus, then complete the below application.

APPLICATION DEADLINES

Applications close December 31^st